“Substituted Service” is the personal service of the Subpoena on someone other than the person who is being subpoenaed (the witness) at the actual place of business or place of residence of the witness. The process server must then mail a copy of the Subpoena to the witness by first class mail to the actual place of business or place of residence of the witness. Mark the envelop “Personal and Confidential.”
“Conspicuous Service” is the service of the Subpoena by leaving it at the residence or place of business of the witness. Prior to leaving the Subpoena, the process server must make at least two attempts. If no one is found on either attempt, on the third try the Subpoena may be affixed to the door with adhesive tape, and a copy must be mailed to the residence of the witness by first class mail. Mark the envelope “Personal and Confidential.”
An Information Subpoena is generally served by Certified or Registered Mail, Return Receipt Requested, or it may alternatively be served by personal delivery or by using the “Substituted Service” or “Conspicuous Service” method.
Who May Serve a Subpoena
A Process Server, or anyone NOT A PARTY to the action, who is over the age of 18, and not a Police Officer, may serve the Subpoena.
Proof of Service
The person who is going to serve the Subpoena must:
1) Find the person to be served.
2) Show that person the original Subpoena.
3) Give that person a copy of the Subpoena.
4) Fill out the Affidavit of Service on back of the original.
5) Retain the Affidavit of Service for further procedures if the person fails to comply with the Subpoena.
6) A copy of a Subpoena for Records (Duces Tecum) must also be served
either ‘in hand’ or by mail on each party who has appeared in the action so that it is received by them promptly after service on the witness.
For an Information Subpoena follow the above procedure, or
1) Place a copy of the Subpoena, together with an original and copy of the questions to be answered in an envelope addressed to the witness.
2) Include a self-addressed, stampede envelope for use by the witness return- ing the answered questions to you.
3) Mail the envelope to the witness by Certified or Registered Mail, Return Receipt Requested.
Fees for Service
When served with a Subpoena to Testify or a Subpoena for Records, the witness must be paid a witness fee of $15.00 per day. If the witness is served outside the City of New York s/he shall also be paid 23 cents per mile to the place of attendance, from the place where s/he was served, and return. The fee must be paid a reasonable amount of time before the scheduled date. Nonpayment of the witness fee voids the duty to appear.
NOTE: A subpoena for records must also be served on all parties to the action following CPLR § 2303.
A subpoena from the Civil Court of the City of New York may be served only within the City of New York or in Nassau County or Westchester County, Service anywhere else may only be done if permitted by a Judge.
A Subpoena may be served on a Sunday. A City or State agency or a public library may be subpoenaed only by order of the court.
Any witness must be served a “reasonable” amount of time prior to the date of appearance. It is suggested that service be at least 5 days before the date of the hearing.
A City or State agency or a public library must be served at least 24 hours prior to the time of appearance.