HOW TO SERVE LEGAL PAPERS IN CALIFORNIA

This article will provide guidance on How To Serve legal papers in California. Once formal notice has been given to the other party, the legal process has been said to have started. Service of the court papers means that the defendant is supplied with a copy of any paper filed with the court. Consequently, a third person [the server] delivers the paperwork so the judge can make a permanent order or judgment.  The process server is required to carefully fill out and sign the Proof of Service detailing how the service was done, on whom, where, and when and file it with the court clerk. A copy of this proof is provided to the plaintiff. 

California Process Service is primarily subject to the California Rules of Civil Procedure and the California Rules of Court.  

HOW TO SERVE LEGAL PAPERS IN CALIFORNIA

There are three ways to serve a claim: [A.] service by the Sheriff from a courthouse near where the defendant lives or works, [B.] hire a registered process server, or [C.] having a friend or family member over the age of eighteen provide the service. 

If the sheriff is responsible for service, two copies of the court papers and a cheque or fee waiver must be supplied with the complete Sheriff’s  Instruction Form. Court papers must be received by the Sheriff a minimum of forty days before the court date, especially considering out-of-county service takes 30 days, and the Sheriff needs the papers at least ten days before the last day of service.

It must be remembered that service on a corporation can also be done on their agent. If the city is being sued, the city clerk or agent authorized to accept service must be served. A county clerk fulfills the same responsibility in case the county is being served. However, if the State of California is sued, service can be rendered to the state Attorney General’s office. 

Notice of most types of motions and the papers in support must be filed with the court and served on all other parties in advance. This comprises at least sixteen court days before the scheduled hearing date of the motion. However, papers in opposition to a motion must be filed with the court and served on all other parties at least nine court days before the hearing date, and reply papers must be filed with the court and served on the other parties at least five court days before the hearing date.

TYPES OF CALIFORNIA PROCESS SERVICE

The ‘server’ or ‘process server’ can be over eighteen and is not a party to the case. This means that a friend or relative, a co-worker, or even the county sheriff or marshal can serve the process. However, the petitioner and respondents are not allowed to serve their papers.

The types of service being furnished will depend on the service stage or the times the service has occurred. There is a hierarchy of service, though rudimentary, and personal service is always preferred. 

HOW TO SERVE LEGAL PAPERS PERSONALLY IN CALIFORNIA

“Personal service” means the server personally hands the court documents to the receiving party.  These papers can be delivered at the party’s home, work, or any place where they might be. Furthermore, the process server must identify that the party being served is the defendant and consequently informs them that the papers are the court papers requiring their presence. California Process Service is complete even if the party being served takes the papers and tears them up, and the proof of service will still be valid. Personal service is complete the day the papers are served.

Personal service is the preferred service, allowing the court to verify the service with the server. Consequently, it is valid in most cases. Personal service can ensure that the papers are served on the represented party’s attorney by personal service, mail, or express mail. Papers opposing a motion and all reply purposes need to be served the next business day after the papers are filed with the court. 

Notice of a motion or other papers may be hand-delivered to the attorney or left at the attorney’s office with the receptionist or other person in charge in a clearly labeled envelope. If no one is there, the papers may be left in a conspicuous place in the office between nine and five in the afternoon. If the motion notice is hand-delivered to the party, it must be done between eight in the morning and six in the evening to an individual  18 years of age or older. 

HOW TO SERVE LEGAL PAPERS BY MAIL IN CALIFORNIA

In service by mail, the documents are sent to the party being served at their home. The server needs to mail the party being served to their business address to the owner at the main office or the agent for service if the party being served is a business. However, a home or mailing address is sufficient if the party is a person. 

The server then fills out a proof of service detailing to whom the papers were mailed and their address. The service by mail should be completed five days after the papers are mailed. However, mail service does not ensure that someone receives the paperwork.

HOW TO SERVE LEGAL PAPERS BY SUBSTITUTE SERVICE IN CALIFORNIA

Substituted California Process Service is used after several attempts to personally serve the papers have failed, which means that the server is often required to serve the party several times personally. If the server cannot find the party on different days of the week and times of day, they can leave the papers with someone of suitable age and discretion who lives in the party’s house or their place of work. However, it is necessary to inform them that these are legal documents for the other party and write down the individual’s details to whom they delivered service, often accompanied by a detailed physical description. 

A declaration of due diligence must be documented with every attempt to serve the papers in person. The server has to sign the document under the penalty of perjury. A Proof of Service should be filled and signed, wherein the server has to make sure to write the name of the person he or she left the papers with (or a detailed physical description). Substituted service is often done ten days after the papers are mailed. 

HOW TO SERVE LEGAL PAPERS BY NOTICE AND ACKNOWLEDGEMENT OF RECEIPT IN CALIFORNIA

The acknowledgment of service by mail by the signature of the receipt allows for this method. The server is responsible for mailing the summons and complaint to the defendant with twin copies of the notice and acknowledgment receipt. The purpose of one copy is to be signed by the defendant as proof of receipt in the mail and returned to the server so that they can fill out a proof of service with the details. However, it is necessary to attach the returned Notice and Acknowledgement of Receipt since the service by Notice and Acknowledgment of Receipt is complete on the date the other side signs the Acknowledgment of Receipt portion of the form.

HOW TO SERVE LEGAL PAPERS BY POSTING ON THE PREMISES AND MAILING IN CALIFORNIA

Eviction or unlawful detainer cases require different forms of service.  However, the landlord can conduct nail and mail service by posting on the premises at issue in the eviction and mailing after many attempts to serve have been passed. Often, this is after the server has tried to locate the person to be served and cannot find any individual on the site.  Consequently, a Declaration of Due Diligence, as well as an application to the court asking for permission to nail and mail, must be done. If the application is approved, the server is allowed to post the summons in a highly conspicuous place and send the papers by certified mail to the tenant’s last known address. 

HOW TO SERVE LEGAL PAPERS BY PUBLICATION IN CALIFORNIA

California Process Service by publication is a manner of service of the last resort. Essentially, the summons and complaints are put forth in a newspaper generally circulating where the other side likely lives and require specific permission from the court. It is necessary to prove that every other step has been taken to find the other side before service by publication, the standard of which depends on the court. However, most require one to locate the other side at their last known address and contact the family to identify their whereabouts. Failure to record all attempts or to falsify attempts is a form of perjury.

An ex-parte request for the court order to serve by publication needs to be done, attached with a proposed order.  The request’s grant means signing the order and the subsequent publication of the court documents in a  newspaper the court deems fit. A list of these acceptable newspapers is with the court clerk, and the newspaper must supply an affidavit for the time and place of publication. Service by publication is complete at the end of the 28th day after the first date the summons and complaint are published in the newspaper.

Service can also be enacted similarly by requesting the court clerk to post the summons and complaint in a visible place designated for court notices at the courthouse. However, to opt for service in this manner without taking up the responsibilities for service by publication, there is a necessity to qualify for a fee waiver. This means that the court needs proof of diligence and the filing of a request for a fee waiver and an ex-parte request to serve by posting. 

HOW TO SERVE LEGAL PAPERS BY CERTIFIED MAIL IN CALIFORNIA

The small claims court clerk can only do service by certified mail. There is a fee of USD15 to ensure that the defendant has been served by certified mail, and the receipt must be returned and signed by the court.  Service by certified mail is complete on the day the certified mail receipt is signed.

However, service by mail can be done for any party living out of state. This means that a copy of the paperwork to be served is sent by first-class mail to the individual. It is necessary that postage herein be prepaid and that the return receipt is requested, with the server completing a proof of service for an indication of how the papers were served. 

California Process Service, by certified mail, covers out-of-state parties. However, the service of any individual outside the country is governed by the Hague Convention on service. 

Notice of motion or other papers can be deposited in a post office or any postal facility under the United States Postal Service maintenance. The documents must be addressed to the individual upon whom they are to be served and their last known office or residential address with the completed but unsigned Proof of Service. It is also necessary to include a notation of the date and place of mailing or an unsigned certificate of mailing. 

It must be remembered that there are increased notice times for notice made by mail. Furthermore, it is necessary to deliver the notice of papers to the court clerk as enclosed in an envelope addressed to the party in the clerk’s care if there are no residential addresses that can be found. The back of the envelope must state, “Service is being made under Code of Civil Procedure section 1011(b) on a party whose residence address is unknown, [Name of the party whose residence address is unknown] and [Case name and number]’”.

HOW TO SERVE LEGAL PAPERS ON A BUSINESS IN CALIFORNIA

California Process Service of an individual means that the defendant gets the papers, with multiple defendants getting individual copies of the documents. However, the service of a single-owner business or a sole proprietorship means that the owner needs to be furnished with the documents.

The service of a partnership under its business name means that only one partner needs to be served. This is not true if both the business and the partners are being served, wherein it is necessary to serve each partner. For a limited partnership,  the general partner, general manager, or service agent (if there is one) can be served. 

HOW TO SERVE A SUBPOENA IN California

Subpoenas must be issued under the seal of the court, stating the name of the court and the name of the action, and the clerk must demand each individual to present and testify at the time and location stated. An unsigned and sealed blank subpoena will be sent to the party seeking it, and the party must fill it up before serving.

It is also possible for a subpoena to demand that a specific person produce a specific set of documents or other tangible items. However, a motion to quash or modify this subpoena must be made promptly and, in any event, before the time specified for compliance. If it is deemed unreasonable and oppressive, it may be conditioned upon the advancement of a reasonable explanation by whoever is requesting it.

Generally, a subpoena may be served by anybody over eighteen, as long as they are not a party to the case. The individual identified in the subpoena shall be served with a copy of the subpoena and the fees and mileage authorized by law for one day’s attendance, which shall be delivered to that person. Subpoenas issued on behalf of the State, an official, or an agency are exempt from the requirement that costs and travel be paid upfront.

In order for the clerk of the district court to issue subpoenas to the individuals mentioned or described therein, a party’s request is sufficient authorization. Subpoenaed documents may be inspected or copied only if the person to whom the subpoena is addressed files a written objection within ten days of the serving of the subpoena or within the period stated in the subpoena for compliance if such time is less than ten days after California Process Service. Subpoenaed papers may only be seen and copied under the court order from whence the subpoena was issued if an objection is raised.

The copy must [A.] Include a specific citation since the secretary of state may refuse to accept such service if the proper citation is not included; [B.] be accompanied by a fee of ten dollars. The secretary of state will keep a copy of the legal process received in their office for at least one year after receipt and will make those records available for public inspection during normal business hours.

how to domesticate an OUT-OF-STATE SUBPOENA in California

Issuing an out-of-state subpoena pursuant to the Uniform Interstate Deposition and Discovery Act (UIDDA)-California, the clerk of the court in the county where discovery is to be performed in this state must be presented with a foreign subpoena before it may be requested that a subpoena be issued under this section. Subpoenas issued under this law do not obligate a person to appear in court in California.

Second, the clerk of a court in this state must swiftly issue a summons to the person to whom the international subpoena is sent, in line with that court’s process.

A subpoena issued for a foreign defendant must include: [A.]   the terminology appropriate for the subpoena from abroad; and [B.]  part of the subpoena, it must include or be accompanied with the names, addresses, and phone numbers of all counsel of record and of any party that is not represented by counsel.

OUR PROCESS

Documents can be faxed at (800) 296-0115, emailed ps@undisputedlegal.com, mailed, or dropped off at any of our locations. We do require pre-payment and accept all major credit and debit cards. Once payment is processed, your sales receipt is immediately emailed for your records.

Drop-offs must call and make an appointment first to be added to building security to permit access to our office. Documents for service must be in a sealed envelope with payment in the form of a money order or attorney check (WE DO NOT ACCEPT CASH) payable to UNDISPUTED LEGAL INC.; All documents are received by our receptionist.

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OFFICE LOCATIONS

New York: (212) 203-8001 – 590 Madison Avenue, 21st Floor, New York, New York 10022
Brooklyn: (347) 983-5436 – 300 Cadman Plaza West, 12th Floor, Brooklyn, New York 11201
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Long Island: (516) 208-4577 – 626 RXR Plaza, 6th Floor, Uniondale, New York 11556
Westchester: (914) 414-0877 – 50 Main Street, 10th Floor, White Plains, New York 10606
Connecticut: (203) 489-2940 – 500 West Putnam Avenue, Suite 400, Greenwich, Connecticut 06830
New Jersey: (201) 630-0114 – 101 Hudson Street, 21 Floor, Jersey City, New Jersey 07302
Washington DC: (202) 655-4450 – 2200 Pennsylvania Avenue, 4 Fl East, Washington DC 20037

FOR ASSISTANCE SERVING LEGAL PAPERS in California

Simply pick up the phone and call Toll-Free (800) 774-6922 or click the service you want to purchase. Our dedicated team of professionals is ready to assist you. We can handle all your process service needs; no job is too small or too large!

Contact us for more information about our process serving agency. We are ready to provide service of process to all our clients globally from our offices in New York, Brooklyn, Queens, Long Island, Westchester, New Jersey, Connecticut, and Washington, D.C.

“Quality is never an accident; it is always the result of high intention, sincere effort, intelligent direction, and skillful execution; it represents the wise choice of many alternatives” – Foster, William A

Sources

1. California Code of Civil Procedure 415.20.
(a) instead of personal delivery of a copy of the summons and complaint to the person to be served as specified in Section 416.10, 416.20, 416.30, 416.40, or 416.50, a summons may be served by leaving a copy of the summons and complaint during the usual office hours in his or her office or, if no physical address is known, at his or her usual mailing address, other than a United States Postal Service post office box, with the person who is apparently in charge thereof, and by thereafter mailing a copy of the summons and complaint by first-class mail, postage prepaid to the person to be served at the place where a copy of the summons and complaint were left. When service is effected by leaving a copy of the summons and complaint at a mailing address, it shall be left with a person at least 18 years of age, who shall be informed of the contents thereof. Service of a summons in this manner is deemed complete on the 10th day after the mailing.

(b) If a copy of the summons and complaint cannot with reasonable diligence be personally delivered to the person to be served, as specified in Section 416.60, 416.70, 416.80, or 416.90, a summons may be served by leaving a copy of the summons and complaint at the person’s dwelling house, usual place of abode, usual place of business, or usual mailing address other than a United States Postal Service post office box, in the presence of a competent member of the household or a person apparently in charge of his or her office, place of business, or usual mailing address other than a United States Postal Service post office box, at least 18 years of age, who shall be informed of the contents thereof, and by thereafter mailing a copy of the summons and the complaint by first-class mail, postage prepaid to the person to be served at the place where a copy of the summons and complaint were left. Service of a summons in this manner is deemed complete on the 10th day after the mailing.

(c) Notwithstanding subdivision (b), if the only address is reasonably known for the person to be served a private mailbox obtained through a commercial mail receiving agency, service of process may be effected on the first delivery attempt by leaving a copy of the summons and complaint with the commercial mail receiving agency in the manner described in subdivision (d) of Section 17538.5 of the Business and Professions Code.

(Amended by Stats. 2017, Ch. 129, Sec. 1. (AB 1093) Effective January 1, 2018.)

2. California Code of Civil Procedure 1010, 1011, 1012, 1013, 1015, 1016 

3. California Code of Civil Procedure 1005(c))x

4. California Code of Civil Procedure 1011(a))

5. California Code of Civil Procedure 1011(b)

6. California Code of Civil Procedure 415.45.

7. Judicial Council POS 030) located online at http://www.courts.ca.gov/forms.htm.

8. California Code of Civil Procedure 1005(b), 1013(a), (b)

9. California Rules of Court3.252

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