HOW THE CENTRAL AUTHORITY WORKS IN ECUADOR

This article will provide guidance on how the central authority works in Ecuador.  The execution of letters rogatory or requests for collecting evidence in the nation is coordinated and facilitated by the central authority for the Inter-American Convention in Ecuador.  In most cases, the central authority will provide contact details for anyone or any organization that wishes to submit or reply to a request for the collection of evidence. Click here to watch our introduction video.

Being familiar with the procedures and role of the central authority as laid out in the Inter-American Convention on Letters Rogatory is crucial for legal practitioners, authorities, and individuals engaged in cross-border legal matters involving Ecuador and other Organisation of American States member states. At Undisputed Legal, we ensure our process servers are local to the area. We keep up to date with the requirements of international legal cooperation for the most accurate and up-to-date information on the country’s central authority. Click Here for Frequently Asked Questions About Process Servers!

Legal system in Ecuador

COGEP, the new General Organic Code of Processes, went into effect in 2016. Ecuador has ratified a number of accords that, among other things, provide expedited execution procedures and make reference to the acceptance of foreign judgments. If the conditions laid out in Article 104 of COGEP are satisfied, any type of judgment—declarative, constitutive, or aimed at enforcement—can be recognized or approved. Declarative judgments deal with acquired rights, while constitutive judgments establish rights upon issuance (alone or in conjunction with the need for enforcement).

Once acknowledged in Ecuador, a foreign judgment that originated in a nation with which Ecuador has a treaty or convention would have the entire effect of that treaty or convention, without the possibility of an appeal on the merits, according to Article 103 of COGEP. Even if it does not come from a treaty nation, recognition (or res judicata status in Ecuador) makes it enforceable.

The judgment must be submitted with all relevant papers, including extensions or clarifications, in order for them to be deemed valid in the state of origin.  The General Organic Code of Processes mandates the translation of documents, as stated in Article 200, in the event that the judgment has been made in a language other than Spanish.

It is crucial to ensure that they are served legally and that the parties are given a fair chance to defend themselves. The defendant was s. It is important to show that the court followed the proper procedures in the country where the judgment was handed down, specifically that the party being recognized was served. The laws of the nation where the judgment was given shall govern the issuing of summonses and serving of process. In order to ensure that the service of papers is done appropriately, a private process service agency like Undisputed Legal can be helpful. Our servers are local to the area, and they ensure your papers are served according to the specifics of Ecuador’s Procedure.  

In order for the judgment to be valid under the laws of the nation it was issued in, it must fulfill all exterior criteria. The judgment has to be final, and all the facts need to be certified passed the resolution or shown that all other options under international law have been explored so that the judgment by the body may be enforced. Click Here for information on the Code of Civil Procedure in Ecuador!

International process Service In Ecuador

If you need an international document served in Ecuador, you can count on Undisputed Legal to provide the best, most efficient, and fastest service possible. Foreign Sovereign Immunities Act, Letters Rogatory, The Hague Service Convention, and the Inter-American Treaty: we at Undisputed Legal have the experience to serve papers under different international instruments. Ecuador is not a signatory to the Hague Service Convention.

Our team has served thousands of papers for lawyers in the United States and throughout the globe through the years.  An Undisputed Legal server would gladly assist you in serving papers. However, if you are apprehensive, we will recommend the best service techniques for your case. This includes saving on process and translation fees, utilizing a private server or foreign mail for unique services, and eliminating process service expenses.

Ecuador has pledged its allegiance to the Inter-American Convention on Letters Rogatory and Additional Protocol (IACAP.) A majority of Latin American countries are signatories to this accord. The Ecuadorian government designated the Ministry of Technical and Legal Advisory Office and General Directorate of Foreign Affairs Legal Affairs as the primary locations for receiving and disseminating letters rogatory.

Undisputed Legal can help you get evidence from throughout the world as your lawsuit starts the discovery process. When looking for service to be enacted in a foreign nation, it is important to follow the local laws and regulations and any federal or state legislation that may be in effect. Service is typically done through international registered mail; return receipt requests are acceptable.  

How does the INTER-AMERICAN Convention differ from the Hague Service Convention?

For Ecuador, the two treaties aimed at easing international judicial aid are the Inter-American Convention on Letters Rogatory (IACAP) and its Additional Protocol.  According to US law, treaty relationships can only exist between nations that have ratified both accords and such treaties can only cover service of process.  The Inter-American Convention allows a foreign central authority to serve papers instead of the old-fashioned letters rogatory method. For the purpose of transmitting requests from the US, the US Department of Justice uses a private contractor who acts as the US Central Authority’s service agent.

Although the IACAP only applies to commercial and civil disputes, governments have the option to expand its scope to include criminal and administrative cases as well. Only Chile has publicly stated its intention to use the IACAP in these situations. In order to have a comprehensive understanding of how to serve process in administrative or criminal cases, you may refer to our general brochures on Preparation of Letters Rogatory and Service of Process. Keep in mind that the definition of “administrative matters” may vary from one country’s legal system to another.

In addition to the original and two copies of the form, three copies of the summons, complaint, or other papers that need to be served should be included with the request for service. The form does not need translation into a foreign language; nevertheless, any papers to be served, including summonses and complaints, must be translated into the foreign language.

In contrast to the Hague Service Convention, the IACAP stipulates that the form must include the Central Authority’s stamp and signature in addition to the judicial or other authority’s seal from the nation of origin. The signature of the U.S. Clerk of Court is also required. “Signature and stamp of the judicial or other adjudicatory authority of the state of origin” is where the form requires the clerk of the court in the United States where the case is pending to put their seal and signature. The contractor of the Department of Justice will. Central Authority’s signature/stamp executes the U.S.

Although the IACAP states that processing requests will not cost anything, it also allows Central Authorities to charge parties for services needed to carry out the service in compliance with local laws. Several foreign central authorities levy a USD25.00 fee. Consequently, a $25.00 certified cheque or money order payable to the foreign central authority should be sent with the form and the papers to be served if service is desired in a country other than Mexico and Argentina. The cheque will be refunded if no fee is levied.

Some nations’ letter rogatory procedures take far longer than the time needed to implement a Convention request.  Execution of a request might often take anything from six months to a year. It has been reported by the U.S. Central Authority that Argentina and Peru have been able to process requests more rapidly, usually within three months. Since international service usually takes longer than domestic service, and the Inter-American Convention is often more difficult to navigate than the Hague Service Convention, it is prudent to entrust your service to a private process service agency like Undisputed Legal.

The option to be served by mail is not explicitly mentioned in the Convention or the Additional Protocol.  To find out whether alternate means of service are available, such as mail, a private process service agency like Undisputed Legal can help provide clarity. 

Notary Services in Ecuador

 Routine services are being provided by the American Citizen Services Department at the U.S. Consulate in Guayaquil and the U.S. Embassy in Quito. Anyone, even inhabitants of other countries, may utilize notarial services to have papers notarized before they can be used in the US.  Consular Officers perform a variety of notarial functions, including witnessing the signing of papers, taking oaths, granting powers of attorney, certifying translations, affidavits, acknowledgments, and more.

On U.S. and Ecuadorian holidays, American Citizen Services are closed. Appointments are required.  It is important to get in touch with the American Embassy in Quito to schedule a meeting and with the U.S. Consulate in Guayaquil to schedule an appointment.  A notarized paper or documents that are not yet signed, as well as the presentation of a picture identification document by the government, is required. It is important to remember to bring the witness(es) along if your paperwork requires their signature. 

  The document must be filled out in its entirety; we are unable to do so, and the individual affixing their signature must be familiar with its contents. It is essential that the translator be there when the notary takes the notarized document and signs it in front of the consular officer.   Each set of certified papers will need the signature of the consular officer. Hence, there will be a fee per set. 

Power of Attorney in Ecuador

Any individual may appoint someone to represent their interests in commercial transactions, personal matters, or other legal matters by executing a power of attorney (POA) or letter of attorney. A power of attorney grants another individual or Ecuadorian corporation the right to serve as an agent for another. Additionally, it is a document that a foreign national might use to authorize another Ecuadorian individual or company to perform something on their behalf.  A power of attorney may be either generic or specific.  With a general power of attorney, the agent (who receives the POA) may represent the principal (who gives it) in any legal matter. Only the designated purposes are included in a special power of attorney. Having a backup document (minute) is highly advised.

If the POA is broad in scope, the Consulate will provide a sample mandate (minute) to illustrate the process.  In Egypt, a power of attorney is a formal instrument that enables one individual to delegate authority to another to handle certain financial, legal, or other affairs The legitimacy of power of attorney documents in Egypt is often ensured by having them notarized. The document must be acknowledged in the presence of a notary public or other duly authorized authority in order for it to be notarized.

The principal must be of sound mind and possess legal competence in order to provide power of attorney.

 Powers of attorney may be revoked or canceled at any moment by the principal, provided they are mentally competent to do so.

A power of attorney may be executed at the Egyptian consulate or embassy of the citizen’s home country in circumstances involving foreign affairs. Because power of attorney documents are often written in Arabic, it is wise to consult a private process service agency like Undisputed Legal to ensure the form is correctly translated and understood.

Businesses, individuals, and attorneys may all benefit from delegating process services to a private process service agency like Undisputed Legal so they can concentrate on other parts of client cases. The work is being handled by specialists familiar with the local legal situation so you can rest easily.

We make sure that people or organizations who are part of judicial procedures get the right notification. Expertise, knowledge of local laws, and efficiency are the three main benefits that professional process servers provide to the administration of justice. 

OUR PROCESS

Documents can be faxed at (800) 296-0115, emailed to ps@undisputedlegal.com, or uploaded to our website. We do require prepayment and accept all major credit and debit cards. Once payment is processed, your sales receipt is immediately emailed for your records.

Drop-offs must call and make an appointment first to be added to building security to permit access to our office. Documents for service must be in a sealed envelope with payment in the form of a money order or attorney check (WE DO NOT ACCEPT CASH) payable to UNDISPUTED LEGAL INC.; Our receptionist receives all documents.

DOMESTIC COVERAGE AREAS:

Alaska | Alabama | Arkansas | Arizona | California | Colorado | Connecticut | District of Columbia | Delaware | Florida | Georgia | Hawaii | Iowa | Idaho | Illinois | Indiana | Kansas | Kentucky | Louisiana | Maryland | Massachusetts | Maine| Michigan | Minnesota | Mississippi | Missouri | Montana | North Carolina | North Dakota | Nebraska | New Hampshire | New Jersey | New Mexico | Nevada | New York | Ohio | Oklahoma | Oregon | Pennsylvania | Rhode Island| South Carolina | South Dakota | Tennessee | Texas | Utah | Virginia | Vermont | Washington | West Virginia | Wisconsin | Wyoming

INTERNATIONAL COVERAGE AREAS:

Albania | Andorra | Anguilla | Antigua | Argentina | Armenia | Australia | Austria | Azerbaijan | Bahamas | Barbados | Belarus | Belgium | Belize | Bermuda | Bosnia and Herzegovina | Botswana | Brazil | British Honduras | British Virgin Islands | Bulgaria | Canada | Cayman Islands | Central and Southern Line Islands | Chile|China (Macao) | China People’s Republic | Colombia | Costa Rica | Country of Georgia | Croatia | Cyprus | Czech Republic | Denmark | Dominican Republic | Ecuador | Egypt | Estonia | Falkland Islands and Dependences | Fiji | Finland | France | Germany | Gibraltar | Gilbert and Ellice Islands | Greece | Guernsey | Hong Kong | Hungary | Iceland | India | Ireland | Isle of Man | Israel | Italy | Jamaica | Japan | Jersey Channel Islands | Jordan | Kazakhstan | Korea | Kuwait | Latvia | Lithuania | Luxembourg| Malawi | Malaysia | Malta | Mauritius | Mexico| MonacoMontenegro | Montserrat | Morocco | Namibia | Netherlands | New Zealand|Nicaragua | Norway | Pakistan | Panama | Paraguay | Peru | Philippines | Pitcairn |Poland| Portugal | Republic of Moldova | Republic of North Macedonia | Romania |Russian Federation | Saint Vincent and the Grenadines | San Marino | Saudi Arabia | Serbia | Seychelles | Singapore| Slovakia | Slovenia | South Africa | Spain | Sri Lanka | St. Helena and Dependencies | St. Lucia | Sweden | Switzerland | Taiwan | Thailand | Tunisia| Turkey | Turks and Caicos Islands| UkraineUnited Kingdom of Great Britain and Northern Ireland | Uruguay| US Virgin Islands | Uzbekistan | Venezuela | Vietnam

OFFICE LOCATIONS

New York: (212) 203-8001 – 590 Madison Avenue, 21st Floor, New York, New York 10022
Brooklyn: (347) 983-5436 – 300 Cadman Plaza West, 12th Floor, Brooklyn, New York 11201
Queens: (646) 357-3005 – 118-35 Queens Blvd, Suite 400, Forest Hills, New York 11375
Long Island: (516) 208-4577 – 626 RXR Plaza, 6th Floor, Uniondale, New York 11556
Westchester: (914) 414-0877 – 50 Main Street, 10th Floor, White Plains, New York 10606
Connecticut: (203) 489-2940 – 500 West Putnam Avenue, Suite 400, Greenwich, Connecticut 06830
New Jersey: (201) 630-0114 – 101 Hudson Street, 21 Floor, Jersey City, New Jersey 07302
Washington DC: (202) 655-4450 – 1101 Pennsylvania Avenue, Suite 300, Washington DC 20004

FOR ASSISTANCE SERVING LEGAL PAPERS IN ECUADOR

Pick up the phone and call Toll-Free (800) 774-6922 or click the service you want to purchase. Our dedicated team of professionals is ready to assist you. We can handle all your Ecuador process service needs; no job is too small or too large!

Contact us for more information about our process-serving agency. We are ready to provide service of process to all our clients globally from our offices in New York, Brooklyn, Queens, Long Island, Westchester, New Jersey, Connecticut, and Washington, D.C.

“Quality is never an accident; it is always the result of high intention, sincere effort, intelligent direction, and skillful execution; it represents the wise choice of many alternatives” – Foster, William A

Sources

1. Publication in Official Gazette 544 on 9 March 2009 of the Organic Code of the Judicial Function removed certain doubts about the authority to accept foreign rulings.

2. Article 162 of COGEP states: “The party that invokes the application of the foreign law or dissent of it will present the certification of the diplomatic agent on the authenticity and validity of the law.”) Therefore, it is advisable to submit proof that no remedies are pending, which may imply that the judgment is not final with the judgment, even though the rule does not explicitly provide this.

3. After reviewing the request for homologation and ensuring conformity with this chapter, the competent chamber of the Provincial Court will notify the requesting party at the designated location. After the judgment is served on the party subject to its enforcement, that party will have five days to raise and establish their objections to the homologation. The Court will hold a hearing and decide it according to the general norms of this Code if the opposition is properly supported and accredited and the matter is difficult enough to justify it.

The deadline for scheduling the hearing is twenty days from the day the opposing party’s arguments were submitted. The ruling of the Provincial Court chamber may only be appealed via horizontal means. We shall comply with the foreign judgments and mediation papers in the manner anticipated in this Code upon execution once the homologation is completed.

4. July 13, 2012:

 Ecuador informed on the designation of the “Dirección de Asistencia Judicial Internacional y Movilidad Humana, del Ministerio de Relaciones Exteriores y Movilidad Humana” as the Central Authority for the purpose of the Inter-American Convention on Letters Rogatory, the Additional Protocol to the Inter-American Convention on Letters Rogatory, Inter-American Convention on the Taking of Evidence Abroad and the Inter-American Convention on Proof of and Information on Foreign Law.

5. March 14, 1996, Order No. 139/96/MPE/OEA

6. The Argentine and Mexican governments have both publicly waiverd the fee. No other signatory nations to the Convention or Additional Protocol have spoken out on the matter.

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